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2.1. Recording Audio in PowerPoint Presentations

Instructions for Recording Audio Lectures with PowerPoint Presentations

Preliminary Microphone check (if necessary):  From your computer’s Start Menu, choose Control Panel and then from there choose “Sound.”  In the Sound window, click on the “Recording” tab to display the microphones that are active on your computer.  There should be a volume displayed to the right side of active microphones.  When you speak out loud as you would if you were recording your presentation, at least one of the microphone volumes should pick up your voice and the levels should jump for that microphone to let you know that microphone is working.  Make sure the working microphone is set as the default (it will have a green checkmark).  If it is not, click to select the working microphone and then click the “Set Default” button.  PowerPoint will use the default microphone.

1.  After building the PowerPoint slides for your presentation, you’re ready to record the audio.  Begin by starting on the first slide.

2.  Along the tabs at the top, choose the “Slide Show” tab to display that ribbon.

3.  Choose “Record Slide Show” from the Slide Show tab ribbon.

4.  A “Record Slide Show” dialogue box will appear:

- Make sure the “Slide and animation timings” checkbox is checked if you have animations on your slides

                 - Make sure the “Narrations and laser pointer” checkbox is checked to record your audio

5.  Next, click the “Start Recording” button to begin recording your presentation.

6.  During recording, you’ll see the recorder controls at the top of the presentation.  With these you can pause the recording, or stop and start over.




7.  Also during the recording, mouse clicks or the right arrow key will advance the slides.  When the slide advances, the timer will reset and PowerPoint will automatically begin recording the audio for that next slide.

8.  When you are finished recording, click the X on the Recorder controls to stop recording.

9.  Once the show is recorded, if you desire to go back and re-record any of the slides, you can simply double-click on that slide to edit it.

                -- Draw a box over the audio icon in the bottom, right corner of the slide to select it.   

                -- Delete that icon to remove that slide’s audio.

-- To re-record, choose the Insert tab on the top menu, and then click the drop-down arrow on the Audio button.

-- From the drop-down menu, choose “Record Audio”.  This will bring up a “Record Audio” control box.


-- Click the red, record circle to re-record the audio for that slide, and click OK when completed.  This will place another audio icon in the center of the slide, which you can move down to the corner.

10.  Once your presentation with audio is complete, you can choose “Save As”, and then in the file type drop down box you can choose “.WMV” and your computer will make it into a video file.  The computer will need some time to do this, but the Windows media file (.wmv) the computer creates can then be uploaded to YouTube and shared.


11.  Uploading your Video to YouTube: (Adapted from the CUW Helpspot Knowledge Base)

1.     Go to http://www.youtube.com/

2.     In the upper right hand corner of the screen, click "sign in" if you are not already signed in

3.     Sign in using your YouTube username or email. If you already have a Google account, you can log into YouTube using that account.

4.     In the upper part of the screen, click "upload"

5.     Select a file or multiple files from your computer and upload them

6.     If you need to share this video, you cannot set your video to "private." In general, choose “Unlisted.”  Unlisted videos can only be viewed by going straight to the video's URL (address) and will not come up in internet searches.  Public videos can be searched for on Google or YouTube by looking for words in either your title, description, category, or tags.

7.     If you wish to record your video from YouTube, you can record your video here at the uploads screen

8.     During and after upload, you can give your video a title, description, and tags as well as select a thumbnail for the video

9.     Select a category. You will most likely use "education" if you are uploading CUW class videos

10.   It is suggested to leave the License as Standard YouTube License

11.   Use Advanced Settings to allow or disallow comments, voting, ratings, video responses, mobile device viewing, and embedding. You do not need to adjust these settings, however the default is "enabled" for all of these features.

12.   You can click the "share" button on either the uploading page or when you're viewing the video from YouTube

13.   Your video can always be found by signing into YouTube, selecting "My Channel", click on the videos tab, and clicking on the video (Once you have the video on the screen and ready to play, a share button for the video will be visible just below the video - usually next to "Like" and "Add to"

Once you have the URL/Address of the video you can paste it wherever your instructor has designated submission


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