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5.5. Sharing Files with OneDrive Online

OneDrive – Sharing with OneDrive Online
OneDrive has numerous ways to allow you to share files with other users, this tutorial will cover the OneDrive website method.
To do the following steps, log into onedrive.com with your CUWAA email/Password OR right clicking on OneDrive in File Explorer and selecting the “View online” option.

Part 1 - Sharing Files

1. Navigate to the file you want to share and click the 3 vertical dots that appear when you hover over it. Click the Share option.
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2. You will be met with the following menu. The first option it comes up with is the “Send link” option.

   1. Note: For security reasons, it is highly recommended you do not use the link option. Anyone who gains access to the link and see the file(s) you share with it. See step 3 for best practice.

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3. Click on the first Anyone with the link can edit, then select the blue briefcase/“People in Concordia…” option. By default, it has “Allow editing” check marked. If you don’t want them to edit, uncheck that box.
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4. Click Apply, it will continue with who you would like to sharing it with. Enter their name(s), it will search our CUWAA system for the names of your co-workers. You can add as many people as you would like here.
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5. Share the file.
   1. Hitting send this box to share it with an automated OneDrive email:
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   2. Copying the link will give you a custom link that only the specific people you shared with can access. You can use this to link to paste it in your one customized email.
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Part 2 - Sharing Folders

Sharing Files covers the exact same steps. Folders will allow you to add/remove files with out the other users losing access to the folder.

1. Navigate to the file you want to share and click the 3 vertical dots that appear when you hover over it. Click the Share option.
2. Change it to the blue briefcase/”People in Concordia…” option.
   1. Remember, “Anyone with the link” gives access to non-CUWAA people. It’s safest to select the Concordia option.
3. Review the Editing checkmark, check/uncheck how you wish.
4. Enter the name(s) who you would like to share it with.
5. Click “Send” for the automated OneDrive email or Copy if you wish to write up your own email.