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1.4. How to Check Room Availability in EMS
Purpose
This article explains how faculty and staff can check room availability using the Event Management System (EMS). Following these steps allows you to confirm whether a room is already reserved or available for a specific date and time.
Step-by-Step Instructions
1. Access the EMS Website
- Open a web browser and go to:
https://ems.cuw.edu/emswebapp/ - Alternatively, access EMS through the CUW Portal:
- Open the Employee Links dropdown
- Select EMS Room Reservation System
2. Log In to EMS
- Sign in using your CUW employee account
- Once logged in, you will see the CUWAA Event Management System (EMS) home screen
3. Open the Locations View
- From the left-hand navigation menu, select Locations
- This opens the Browse Locations screen, where room availability can be viewed by date and time
4. Select Date and Room
- Use the Date selector to choose the day you want to check
- In the Search field, type the room name or room number (for example, Luther Lounge)
- Click Search
5. Review Room Availability
- The selected room will appear in the results grid
- Availability is shown visually by time blocks
Color Indicators
- White: Room is available
- Blue: Room is already reserved
If the time you need is covered by a blue bar, the room is unavailable during that period. If the time remains white, the room is available.
Tips and Notes
- Always confirm the correct campus and room name when searching
- Availability is displayed in Central Time
- If multiple rooms match your search, scroll down to review each result
- This view is for checking availability only; it does not create or modify reservations
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